Black Cultural Center Space Request Form

Organizations must actively participate in BCC program or event in order to use space

Due to high volume, we require a minimum of 3 business days to process your request.

We appreciate your patience and understanding, and we look forward to future collaborations. Thank You.

If you have any questions or concerns, contact blacc@uic.edu

 

 

  • MM slash DD slash YYYY
  • Based on University protocol, please adhere to the following conditions: 1. Meetings should not exceed stated room capacity. 2. All attendees MUST wear masks at all times. 3. Organization must sanitize before and after event with Center provided PPE. 4. All attendees MUST exercise social distancing throughout event. *By checking the box below you agree to the stated conditions.
  • The BCC Director reserves the right to adjust/waive fees for student organizations, department units and AACC community partners. Room set up: The BCC Library (rm 200) contains - 2 medium-sized round tables , 1 small round table, 8 rolling chairs (approximately), lounge sofas/seating, 1 wall-mounted flat screen tv, 1 microwave, and exhibit artifacts. The BCC Gallery (rm 207) contains: 6 rectangular tables, 24 regular rolling chairs, 2 rolling armed lounge chairs, 2 rolling non-armed lounge chairs, 2 small round side tables, 2 display cases, 1 wall mounted flat screen TV + sound bar, exhibition artifacts.
  • Be specific, e.g. public event or meeting; speaker and presentation topic.
  • List event date(s) Tours are available Monday - Thursday, 10 am - 2 pm
  • List the time(s) event starts and ends (including pre and post event cleanup)
  • List the estimated number of participants.
  • In order to qualify to use the space, your organization 𝐌𝐔𝐒𝐓 participate in BCC events. Please let us know which event(s) your organization will be attending 𝐏𝐑𝐈𝐎𝐑 to your event date.
  • If catering is being used, organization must arrange set up and pick up and will be responsible for cleanup and proper disposal of food, trash/waste. See policy #7.
  • If yes, any event held at the BCC 𝐌𝐔𝐒𝐓 state that it is accessible to all participants (see policy #11). Make sure to provide the BCC with advertisement copy(-ies). Any flyers posted for the event in the spaces of the BCC must be removed by the host at the end of the event.
  • Please indicate what items are required for your event/ meeting.
  • 1. UIC departments, units, faculty, staff, registered student organizations or BCC community partners. (Defined as organizations that actively collaborate on projects with the BCC). 2. Student organizations 𝐌𝐔𝐒𝐓 be registered with UIC Campus Programs; newly formed student organizations may utilize the space with the permission of the director. 𝟑. 𝐑𝐄𝐆𝐈𝐒𝐓𝐄𝐑𝐄𝐃 𝐒𝐓𝐔𝐃𝐄𝐍𝐓 𝐎𝐑𝐆𝐀𝐍𝐈𝐙𝐀𝐓𝐈𝐎𝐍𝐒 𝐓𝐇𝐀𝐓 𝐑𝐄𝐒𝐄𝐑𝐕𝐄 𝐒𝐏𝐀𝐂𝐄 𝐈𝐍 𝐓𝐇𝐄 𝐁𝐂𝐂 𝐖𝐈𝐓𝐇𝐈𝐍 𝐀 𝐒𝐄𝐌𝐄𝐒𝐓𝐄𝐑 𝐀𝐆𝐑𝐄𝐄 𝐓𝐎 𝐏𝐀𝐑𝐓𝐈𝐂𝐈𝐏𝐀𝐓𝐄 𝐈𝐍 𝐁𝐂𝐂 𝐄𝐗𝐇𝐈𝐁𝐈𝐓 𝐁𝐀𝐒𝐄𝐃 𝐏𝐑𝐎𝐆𝐑𝐀𝐌 𝐎𝐑 𝐄𝐕𝐄𝐍𝐓 𝐖𝐈𝐓𝐇𝐈𝐍 𝐓𝐇𝐀𝐓 𝐒𝐀𝐌𝐄 𝐒𝐄𝐌𝐄𝐒𝐓𝐄𝐑
  • 4. After hours and weekend rentals - are arranged under special circumstances by organizations/ department units that must obtain card swipe access that is coordinated between the BCC and campus security. 5. As requested by UIC Police, the BCC 𝐖𝐈𝐋𝐋 𝐍𝐎𝐓 host events that extend past 8pm. 6. Members/staff from your organization or department unit must set and reset the room. 7. If catering is being used, organizations/staff must arrange set up and pick up and will be responsible for cleanup and proper disposal of food, trash/waste (𝐧𝐨 𝐠𝐚𝐫𝐛𝐚𝐠𝐞 𝐬𝐡𝐨𝐮𝐥𝐝 𝐛𝐞 𝐥𝐞𝐟𝐭 𝐢𝐧𝐬𝐢𝐝𝐞 𝐭𝐡𝐞 𝐫𝐨𝐨𝐦, 𝐞𝐬𝐩𝐞𝐜𝐢𝐚𝐥𝐥𝐲 𝐟𝐨𝐨𝐝). 𝟖. 𝐘𝐎𝐔 𝐖𝐈𝐋𝐋 𝐁𝐄 𝐑𝐄𝐒𝐏𝐎𝐍𝐒𝐈𝐁𝐋𝐄 𝐅𝐎𝐑 𝐂𝐎𝐒𝐓𝐒 𝐈𝐍𝐂𝐔𝐑𝐑𝐄𝐃 𝐁𝐘 𝐀𝐍𝐘 𝐃𝐀𝐌𝐀𝐆𝐄 𝐂𝐀𝐔𝐒𝐄𝐃 𝐓𝐎 𝐓𝐇𝐄 𝐀𝐀𝐂𝐂 𝐅𝐀𝐂𝐈𝐋𝐈𝐓𝐘, 𝐄𝐗𝐇𝐈𝐁𝐈𝐓𝐒 𝐈𝐓𝐄𝐌𝐒, 𝐀𝐍𝐃/ 𝐎𝐑 𝐄𝐐𝐔𝐈𝐏𝐌𝐄𝐍𝐓 𝐀𝐒 𝐀 𝐑𝐄𝐒𝐔𝐋𝐓 𝐎𝐅 𝐔𝐒𝐄. 9. No organizations other than organization that made the request may use the space. 10. To be in compliance with UIC accessibility of event(s) held at the BCC - promotional material 𝐦𝐮𝐬𝐭 state: "If you require any accomodations to participate, please contact the BCC at blacc@uic.edu" 11. Notify BCC staff if the event/ meeting is canceled as soon as possible. 12. This form does not guarantee usage of the BCC. Black Cultural Center personnel 𝐦𝐮𝐬𝐭 confirm all room requests 𝐁𝐄𝐅𝐎𝐑𝐄 the dissemination of promotional material(s). 13. The Black Cultural Center reserves the right to cancel this reservation, and in such cases will notify you promptly.
  • By signing below, you agree to follow all the procedures stated in this document and to follow all policies. 𝐅𝐚𝐢𝐥𝐮𝐫𝐞 𝐭𝐨 𝐝𝐨 𝐬𝐨 𝐰𝐢𝐥𝐥 𝐫𝐞𝐬𝐮𝐥𝐭 𝐢𝐧 𝐭𝐡𝐞 𝐁𝐂𝐂 𝐝𝐞𝐧𝐲𝐢𝐧𝐠 𝐚𝐧𝐲 𝐟𝐮𝐫𝐭𝐡𝐞𝐫 𝐬𝐩𝐚𝐜𝐞 𝐫𝐞𝐪𝐮𝐞𝐬𝐭𝐬.